AI appointment booking for the calls you miss
Speechless answers the phone, finds a time that is really open and books it. If your calendar is not connected yet, it takes the request and you confirm.
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What is AI appointment booking?
AI appointment booking is a voice agent that books appointments over the phone. It answers the call, asks what the caller needs and offers times from your real calendar, then books the one the caller picks. It works as an AI appointment setter for small businesses, but it handles inbound calls only. It does not phone anyone.
Booking only works if the agent can see your calendar. Speechless books live with Cal.com on every plan. It also works with Google Calendar, Calendly, Square and Outlook. The agent offers only slots that are really open, so you do not wake up to a double booking made at midnight.
If your calendar is not connected yet, nothing breaks. The agent takes a booking request with the job, the preferred day and time, and the caller's name and number. You get it as a summary and confirm it yourself. You can start that way and connect a calendar later.
How AI appointment scheduling works on a call
Offers only open slots
The agent checks your calendar while the caller is on the line. It suggests times that are free, and it does not promise a slot that is taken.
Collects what you need to show up
The job, the address, the preferred day and time, the caller's first name and best callback number. You decide the questions, so the booking arrives complete.
Sends a text confirmation
Callers can get a text confirmation of the time they booked. Fewer people forget, and fewer people call back to ask when they are coming.
Handles the calls that are not bookings
A caller who wants a price, wants to reach you, or has an emergency gets handled too. The agent takes a message, puts the call through to you, or flags it for a callback.
Works around the clock
Customers decide to book at 9 PM after dinner or at 6 AM before work. The agent answers then, so the appointment lands on your calendar while you sleep.
Pushes new customers into your CRM
New contacts from calls can go to HubSpot, Pipedrive or Workiz. Zapier or a webhook can send them to any other system that accepts HTTP.
How to book appointments over the phone with Speechless
- 1
Set up the agent in a chat
At go.speechless.so/onboarding, give your website. The agent reads your services, hours and prices, and you confirm each one.
- 2
Connect your calendar
Connect Cal.com, which works on every plan, or Google Calendar, Calendly, Square or Outlook. Skip it for now and the agent takes requests that you confirm.
- 3
Run a test booking
Call the agent from your browser and book a slot. Check that it lands where you expect. Testing is free before you add a card.
- 4
Forward your number
Forward all calls, only missed calls, or only after-hours calls. Booking confirmations then arrive in your inbox or phone.
Booking with Speechless vs the other ways to take an appointment
| Speechless | Doing it yourself | Online booking link only | |
|---|---|---|---|
| Who handles the call | The agent, any hour | You, when you can pick up | Nobody, the caller has to go online |
| Callers who prefer to talk | Served right away | Served if you answer | Often lost |
| Double-booking risk | Only open slots are offered | Depends on your notes | Handled by the calendar |
| Works while you are on a job | Yes | No | Only for web visitors |
Who books the most appointments by phone
- Salons & SpasA full book, even mid-cut.
- Cleaning ServicesQuotes captured between cleans.
- Auto RepairQuotes and drop-offs, handled.
- LandscapersSpring estimate calls, answered.
- Pest ControlInfestation calls sorted by urgency.
- HVACNo-heat calls answered in January.
- AccountantsTax-season calls handled, no advice given.
- MoversQuote requests with dates and addresses.
Integrations
Connects to the tools you already use
Bookings, contacts and call notes land where you already work.
Native integrations + 1,000+ more apps via Zapier
Simple monthly pricing
Every plan has every feature. Plans differ only by the minutes included.
Frequently asked questions
- What is AI appointment booking?
- AI appointment booking is a voice agent that answers your phone and books appointments on your calendar. It asks what the caller needs, offers times that are really open, and books the one they choose. It handles inbound calls and does not make outbound calls.
- Which calendars does the AI book into?
- Speechless books live with Cal.com on every plan. Google Calendar, Calendly, Square and Outlook also work. The agent offers only the slots that are really open on the calendar you connect.
- What happens if I have not connected a calendar?
- The agent still takes the booking. It records the job, the preferred day and time, and the caller's name and number, then sends it to you as a summary. You confirm the appointment yourself. You can connect a calendar later.
- How much does AI appointment scheduling cost?
- Speechless starts at $39 a month. Starter is $39 with 250 minutes, then $0.20 a minute. Pro is $129 with 1,000 minutes, then $0.17 a minute. Scale is $249 with 2,000 minutes, then $0.15 a minute. Every plan has every feature, so you pick by minutes. Adding a card starts a 14-day free trial of Starter with 250 minutes, and you are not charged during the trial. There are no contracts and no setup fees.
- Can I keep my existing phone number?
- Yes. Callers keep dialing the number they know. You set up call forwarding from your carrier to Speechless, for all calls, missed calls only, or after-hours and busy calls only. It works with AT&T, Verizon, T-Mobile, RingCentral, Vonage, Google Voice and Aircall.
- Does the AI appointment setter call my leads back?
- No. Speechless answers inbound calls. It does not dial customers, run calling campaigns or make appointment-reminder calls. A caller can get a text confirmation of the time they booked.
Fill your calendar while you work
Set up booking in a short chat, test a call in your browser, then forward your number and let the agent take the next one.
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